Use Restaurant Forms and Auto-Pilot Your Management Tasks

If you've ever played the Diner Dash online game you know that time management is the tragic cosmic joke in the restaurant world. The online game mimics what real life restaurant managers experience every day and unknowingly lose in the realm of time management.

A little time management and restaurant forms for organizing will lessen your stress and increase the quality time you spend with your friends and family. To save time and give restaurant managers direction when running their business, solid operational systems should be in place. This system consists of processes for every aspect of restaurant operations, such as food preparations, cooking time, restaurant inventory, and food service.

Keep in mind the following tips when planning your system:

Prepare a restaurant checklist and identify the key areas where you need to improve delivery and quality, such as food service. If the personnel assigned to that area needs further training, then provide to them the opportunity to learn. If you can cut corners without sacrificing quality, then do so. This tip does not refer to making shortcuts in food preparations and in cooking. Cutting corners works best in accounting and office tasks, such as using a POS system to shorten order taking and relaying the orders to the kitchen. Eliminate time wasting activities by creating restaurant forms that your employees can fill up to aid inventory management and accounting. Examples of restaurant forms include kitchen prep sheets, purchase order forms, and cash drop sheets. You can download restaurant templates online free. You can even create an inventory schedule using an Excel spreadsheet. Delegate the tasks. Letting your shift supervisor or assistant manager handle certain key areas of restaurant operations leaves more time for you to spend with friends and family. Train your employees on how to use the restaurant forms and managing the restaurant's schedule.

Once you have implemented a reliable restaurant schedule that any of your restaurant staff can follow through, then you are on your way to decreasing the stress and spending your time at work the way it was meant to be... training your staff and building relationships with your customers.

Always Do the Right Thing

How often do you find yourself in the situation where you're asking yourself:

* Why am I doing this?

* Why did I agree to this?

* I'm not getting paid for this, so why should I bother going "whole hog"? I'll just do enough to get by - or

* Forget it; I can't get it all done - I'll just forget about it!

Even more importantly (and more stressful), how many times have you had to pick up the slack for someone else who has apparently made the decision NOT to do something they promised to do, but hasn't informed others of that decision? Whether we're sitting on a Board, serving on a committee, or simply doing a favor, someone is counting on us to do what we promise. If we don't, we cause added stress for everyone else involved.

I've noticed that I am obligated to pick up the slack for more and more people recently in my own experience - and I wonder why this trend is occurring...

I've heard a lot of excuses, including:

* The hurricanes in our area (Florida) (while this was valid for months after they hit; they are not still valid an entire year later)

* I've gotten very busy at work

* I can't get reliable transportation

The same holds true for other areas in our lives. Many of us join networking and leads groups to further our careers and make our presence known in our markets.

* Do we make it a habit to arrive on time? To arrive at all? To fulfill our role, if any, that day?

* Do we leave early?

* If we do have to miss a meeting, do we let someone know - or just "no show"?

* Do we take phone calls throughout the meeting? (whether or not we leave the room to take the call)

What inadvertent messages do we send by these actions?

* Our time is more precious/important than that of other group members

* The group is not as important as callers trying to reach us

* This meeting is not important enough to attend every week/month/etc.

* They don't deserve the courtesy of a call if we're not going to show up

While there are exceptions to every rule, extending as much courtesy as possible in every situation goes a long way toward establishing our reputation within our community. And while we all have occasional problems meeting commitments, there are ways to appropriately handle these situations, such as:

* Telling people ASAP if you will be out of commission for a while (even if you don't explain why, giving notice helps them plan)

* Helping them find replacements to take over your duties while you're away

* Not saying "yes" in the first place if you know you just can't do it - or do it well. Many times I've had no one to blame but myself because I couldn't say "no"! (I've now started saying "no" more often, when necessary)

All of the above are acceptable ways of doing the right thing, even when you can't fulfill a role the group asks you to fill. After all, it's unreasonable for any group to expect that we can ALWAYS do what they want. We need to be able to say yes or no, at the right times, and have everyone be OK with that. What is not acceptable is SAYING "yes", then DOING "no".

Think about this: If you don't do the right thing when it comes to "volunteer and/or networking" groups, and I only see you there (when it "doesn't matter"), how do I know you will - or even CAN - do the right thing when it does matter?

What messages do we want to send? If we're not sending the right ones, we'd better take a look at the inadvertent "bad" marketing we're creating in these situations... Start sending the right messages. People will notice and work with those who always (or at least usually) manage to do the right thing...